Simply put, the answer is because they are really useful. Policy makers are often short on time and have many things competing for their attention. A well-written briefing note, which lands on the desk of the right person at the right time, can help your messages cut through the noise. And unlike responding to a government consultation or providing evidence to a select committee, writing a briefing note is something you can undertake on a proactive basis.
But perhaps the best reason for writing one is that policy makers ask for them. As a public affairs team, we interact regularly with policy makers and this request comes up again and again. So having a briefing note that is ready to go — oven ready, if you will — really helps. Personally I find it helpful, when writing a briefing note, to imagine myself discussing it with someone over a cup of coffee. It needs to flow naturally, get to the point quickly and provoke some sort of reaction.
The language might be too technical or the narrative too convoluted. Whatever it is, find it and fix it. A more detailed guide on writing briefing notes for a policy audience can be found on the public affairs intranet page. Why am I writing this? How will I format this document? How did we get here? What previous actions were taken?
Current status: Explain the current situation, who is involved, what decisions are being made, etc. Key information: Summarize important facts, considerations, and developments in an unbiased manner. You want to include all of the important information needed for a decision maker to make a decision about the issue.
Provide evidence and double-check your facts. Conclusion: Summarize the key information shared in the briefing document After writing your briefing, ask yourself these questions: Is it clear, concise, and easy to read?
Did I include all of the important information? Did I include information I may not have needed? Will this briefing grab my audience's attention? Did I proofread and edit correctly? Clinical nurse specialists - Practitioners contributing to primary care Sample briefing paper 1 References Developing a briefing paper. Double-check the content and review the document for spelling mistakes or grammatical errors.
Reviewing an example of a briefing document is a great way to get a better idea of how to apply these tips and follow these steps. It provides information about what has been done so far, letting them know what still needs to be decided, and asking for input.
Please advise regarding your thoughts on the above recommendations by September 15, which is the day before the next HRIS committee meeting. Briefing documents are commonly used in professional settings. Now that you have an idea of how to create this kind of document, explore ways to expand other writing skills that can be useful in your professional career. Start by improving your technical writing skills. If you are already comfortable with technical writing, consider learning how to write user manuals.
All rights reserved. Purpose of a Briefing Document Briefs and briefing documents are used in a variety of settings. Writing Tips for Effective Briefing Documents In order to utilize tips for writing a briefing document you must understand the purpose of this type of document. Keep It Brief A briefing document should be no longer than two pages.
Use Concise Language Briefing documents should be, as the name suggests, brief. Use an Easy-to-Follow Format The information in a briefing document should be presented in an informative and practical structured format. The structure should include: the issue or topic, including background and current status important details relevant to the issue recommended options for resolving the matter.
Avoid Speculation A briefing document is not the place to posit theories or speculate. Steps in Writing a Briefing Document Understanding how to write a briefing paper is important when presenting concerns in a professional manner. Step 1: Summarize Key Information As the author of a briefing document, it is your job to filter through interview transcripts, papers and other materials to pull out what is important for others to review. Step 2: Verify Details It is very important for you to verify that all details and other information included in the briefing document are factual and reliable.
Step 3: Propose Alternatives Briefing documents should go beyond simply describing a situation to also propose one or more potential solutions. Step 4: Do Quality Control It is very important that you take the time to make the document accurate, easy to read and easily accessible. Step 5: Edit and Proofread Carefully Take the time to edit and proofread your briefing document prior to presenting it to your colleagues or other professionals.
Sample Briefing Document Reviewing an example of a briefing document is a great way to get a better idea of how to apply these tips and follow these steps. The Expert HR Tech implementation team is currently working on customization. Our HR and accounting teams are gathering data requested by Expert HR Tech that is necessary to begin converting our data.
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